Job Title: Senior Project Manager
Location: Valparaiso, IN - Hybrid (Tues, Wed, Thu onsite; Mon, Fri remote)
Period: 7/22/2024  – 7/21/2025
Hours/Week: 40 hours
Rate: $80 – $90/hour
Contract Type: W-2 only

 
Scope of Services:
Lead and direct Company Major Projects. Tailor quantities and performance-based Project Management services to the Major Projects organization. Apply project leadership, interpersonal skills, and performance-based management skills to defining and achieving the project objectives. Apply a product life cycle mentality to the management of projects; incorporate Company SWOT (Strengths, Weaknesses, Opportunities, and Threat) risk-based management to the objectification and performance of major projects.

Perform integrated schedule initiation processes using project quality (objective management) and risk management processes. Progressively elaborate the project schedule integrating scope and resource estimating as a function of the project timeline to develop the integrated project baselines; Perform schedule status, schedule assessment, schedule analysis, and generate optimum path forward planning and provide schedule recommendations to the project management team using predictive based (opportunity based) schedule management.

Develop proficiency in leadership and directing project human resources. Apply performance-based management (quality and risk driven management) to optimally define and achieve the enterprise and project objectives. Drive flawless execution of Company resources and apply the product life cycle mindset to advance the Company SWOT condition. Drive the utilization of project assessment (process improvement, quality assurance, and quality control) and personal assessment processes, tools, and techniques.

Integrate portfolio, program, and project management capability and competence by applying industry standards (AACE, PMI, Construction Management Industry, etc.) and best practices to integrate knowledge areas for optimum project delivery application.

Apply organizational leadership and management theory to lead and empower project stakeholders to achieve the project objectives. Apply situational interpersonal skills to align stakeholder’s needs with the needs of the project and the Company organization. Anticipate stakeholder risks and issues and provide preventive and predictive action for optimum stakeholder management.

Integrate, drive, and empower project management team members to develop and apply proficiency and versatility in project management processes, tools, and techniques to tailor the PM tools to the specific needs of the project, including standards, job aids, and Project Management Information Systems.

 
Principal Duties & Responsibilities:

• Drives integration management back to product development and through product operations to increase the effectiveness of the overall project management program. Employs product integration, leadership integration, management integration, knowledge area/process integration, job aid integration, and Project Management Information System integration with Company corporate systems.
• Integrate leadership competence with the product life cycle components to facilitate optimum customer involvement in the project to ensure customer satisfaction. Empower the project management team to meet / exceed the project objectives. Apply quantitative based management techniques to drive project management performance.
• Integrate product and project quality management system to drive objective definition and accomplishment and customer and project stakeholder satisfaction.
• Integrate product and project risk management to drive objective key performance parameters and accomplish the project within the objective parameters for project success, and customer and project stakeholder satisfaction.
• Integrate procurement and contract management to align buyers and sellers objectives to drive objective key performance parameters and accomplishment of the project within those project success parameters.
• Integrate product and project cost management proficiencies to perform objective based project controls and deliver the most valuable product that can be achieved.
• Integrate planning and schedule management with other project controls systems to optimize product schedule delivery against the other product and project objectives, in order to deliver the most valuable product that can be achieved.
• Drive Company strategy to / through the utilization of Company resources to optimize product delivery and Company return on investment and opportunity cost.
• Effectively utilize proficiency in Company human resource processes and skills to optimize the project management team performance and ensure optimum coordination is achieved given existing human resource policies and procedures. Use effective human resource tools and techniques to motivate and drive contractor performance.
• Drive optimum project stakeholder engagement to achieve the project objectives. Integrate leadership, management, personal, interpersonal, and communications skills to provide the utmost value to project stakeholders.
• Utilize communication competence to drive effective project stakeholder management, project management team performance, and optimum customer engagement.
• Empower / demand proficiency in project governance and utilize effective communication and objective management to ensure that the project's safety and environmental objectives are realized.
• The Senior Project Manager will manage the project in accordance with industry best practices, the Company Organizational Process Assets, the Project Management Guidelines and Standards as outlined in this document.

 
Experience:

• 7+ years experience in role with:
• Experience with project management and leadership across IT and business functions.
• Experience managing large complex projects that consist of a combination of internal/external and labor/non-labor cost components
• Extensive knowledge and expertise in the use of project management best practices including knowledge of waterfall, agile and SDLC methodologies and tools
• Must have excellent leadership skills (proven ability to coach, develop, and lead a team) and must be able to work with a diverse project team consisting of resources from all parts of the organization (both IT & Business)
• Proven ability to engage and develop relationships with executive sponsors and key stakeholders with clarity and precision
• Experience with project cost management and resource capacity planning •Strong Business Process Analysis and Mapping skills
• Experience implementing change management approaches to support projects
• Experience in the indirect management of team members including assisting in the development, training, and assignment of work/projects to
• Project management certification (PMP)
• Agile certification such as PSM (Professional Scrum Master) and Professional Scrum Product Owner (PSPO) a plus
• ITIL v3 or v4 a plus other members of a team
• Familiarity with the Energy Industry is a plus

Additional Roles and Responsibilities of all Project Managers:

•  Attend site project walk down with SD&E.
• Validate that site project walk down assumptions log is being completed and associated persons are indicated by SD&E.
• Attend SOW Review Meetings (if required) and validate that Assumptions Log is being completed and accurate from site walk down.
• Review and provide comments for Scope of Work (SOW) Document.
• Verify all documents and drawings are turned over from SD&E and are in the appropriate folder on the Execution Shared Drive.
• Setup and conduct meeting with project team at project site location with approved SOW prior to Engineering starting.
• Validate unit price/historical estimate from approved SOW to parametric estimate prior to Engineering.
• Drive the completion of any land purchases.
• Initiate the utilization of the Electric Checklist.
• Attend all SD&E meetings.
• Validate complete Bill of Material (BOM).
• Understand long lead time material that will be ordered by the Project Engineer under project work order and their associated costs/proposed delivery date(s).
• Ensure all Stakeholders have reviewed and/or provide all required information prior to their approval of IFA/IFC Sign-Off Documents.
• Approve IFA Sign-Off Document and ensure that the required information is stated, responsible person noted, and schedule date required indicated.
• Approve final IFC Sign-Off Document.
• Provide estimates and feedback for the Filing Project Estimates (SD&E Estimates).

Planning:

•  Develop Resource Plan and ensure required personnel are assigned to project (scheduling, cost, construction, etc.).
• Develop Communication Plan, including RACI, internal and/or external communication matrix, and any other associated documents; review with Stakeholders and distribute.
• Drive schedule development (Baseline, CIP Milestones, High Level of Awareness (HLA), etc.) with proper Work Breakdown Structure (WBS).
• Conduct necessary meetings to obtain input/information/activities/risks to assist with schedule development.
• Identify opportunity and risk areas within identified scheduled activities, and establish risk management plan with project team, proactively identifying mitigation/execution plans. Drive the schedule to be baselined at least 4 weeks prior to the start of the project.
• Ensure that durations established for scheduled activities are historically accurate.
• Ensure schedule updates are submitted by deadline and variance explanations are detailed, accurate, and timely throughout life cycle of project.
• Discuss and establish contingency plans for scheduled work, and incorporate into schedule if required.
• Attend 30/60/90 Engineering/Constructability Review Meetings.
• Obtain quotes for material, equipment, and services to reflect scheduled activities and project needs.
• Review, identify, procure, and track long lead items prior to construction.
• Review weekly project forecast, accruals, and/or actuals with team.
• Establish a Quality Plan to ensure that Engineering, work completed, material fabricated/installed, and all project required deliverables meet standard.
• Develop necessary Procurement Plan including contract strategies and management thereof.
• Develop any necessary Bid Specs to support Procurement Plan. Establish payment terms, milestones, and penalties/ liquidated damages as required.
• Understand all associated contract documents (e.g. General Services Agreement (GSA), Master Services Agreement (MSA), standard supplemental documents, etc.).
• Assist Procurement with identifying Contractors for contracted work.
• Conduct bid review meetings.
• Issue and track any purchase requests (PR) or material requests (MR) needed in support of project.
• Validate purchase order (PO) verbiage is correct and necessary supporting documentation is attached.
• Work with Procurement when bid spec information changes or is modified so original contract documents are conformed.
• Ensure the Site Specific Safety Plans (SSSP) are established and reviewed with Construction Management and Safety prior to execution.
• Develop overall project Safety Plan with project safety personnel.
• Establish Logistics Plan for material and/or laydown space.
• Identify if project security is required for any laydown areas or for work performed in field.
• Drive the completion of any:
• Land (easements, rights of entry, laydown yards, etc.
• Environmental (PEIF, SWPPP, Environmental Compliance Plan, etc.)
• Coordinate with Environmental Compliance to perform soil testing.
• Lead paint or asbestos testing.
• Tree trimming (circuit working on and also tied circuits for reliability) scheduled and completed with Forestry.
• Railroad/municipal/state permitting utilizing permit coordinators.
• Establish External Communications Plan (Project Comm. Specialist and/or Major Accounts) for project notification to any businesses, major customers and residential customers.
• Validate that clearances are submitted by Electric Planning.
• Verify clearances in iTOA to ensure that the clearances are accurate and valid prior to the start of the project.
• Attend and participate in Internal Resource Planning (IRP) meetings.
• Refine 0-12 Cost development, utilizing Filing Project Estimate, for project based on labor, material and equipment estimates.
• Conduct weekly (set cadence during life cycle) meetings to ensure project team is in alignment.
• Conduct any required site walk downs with Stakeholders.

Execution:

• Conduct Pre-Construction walk down one (1) month prior to construction start.
• Validate schedule maintenance is accurate.
• Discuss forecasting, accrual, and/or actuals with team.
• Monitor forecast and adjust accordingly to align with the schedule and execution of the project.
• Attend monthly forecast meetings with an understanding of where the project currently resides and be prepared to answer according to your forecasted plan.
• Evaluate and drive to completion Request for Information (RFI) forms with proper team members.
• Issue Project Change Notices (PCN) as necessary for any changes as outlined in the Project Change Notice (PCN) process.
• Work with Stakeholders to ensure proper support for safe execution of project:
  • Logistics
  • Construction Management
  • Procurement – rentals, material, contractor support
  • Lifting/offloading plans
  • Safety
  • Permits – RR/municipal/county/state/frost laws/heavy haul/etc.
  • Environmental
• Understand if and when locates are required and ensure that the Construction Management team is coordinating.
• Submit Budget Change Request (BCR) to ensure proper funding is authorized.
• Review and approve PR/MRs.
• Approve invoices timely.
• Ensure proper contract management.
• Drive and resolve contract disputes in a timely manner.
• Attend Executive Update meetings as scheduled.
• Coordinate proper stakeholders to initiate start-up process.
• Contact Start Up Engineers to obtain a revised Single Line Diagram (SLD).
• Notify Operations of EMS/SCADA model changes if applicable.
• Provide and assist in project testimony for any budget overages.
• Notify TDSIC Budget Analyst of In-Service date.
• Conduct regular site visits to review project progress.
• Verify with Construction Coordinator the work being performed and review daily reports.
• Work with Construction Team to obtain accurate information when safety events occur and issue timely Safety Incident reports.

 
Closeout:

• Conduct and document lessons learned. Ensuring that the lessons get captured in the database.
• Conduct Contractor Evaluation for the project, ensuring the data is captured in the database.
• Closeout any remaining open PO’s and return funding as necessary.
• Place all documents, drawings, and required content inside the respective folders on the Execution shared drive.
• Ensure proper documents are turned over to Maps and Records.